My Sales Ambassador Terms of Use

Location data notice

My Sales Ambassador may automatically collect a user’s device location in connection with work-related activity, including site visits and other CRM functions where location is relevant. Location information is used for legitimate business purposes such as documenting site activity, validating visit records, improving account coverage, and supporting operational accountability. It is not intended to be used as a general-purpose tool to continuously monitor an employee’s personal location outside of work-related CRM activity.

These Terms of Use govern access to and use of Ambassador Mid-West Floor's sales application, My Sales Ambassador. My Sales Ambassador is an internal business system designed to support builder account management, prospecting, customer and project activity, site visits, tasks, appointments, notes, and related business workflows.

1. Acceptance of Terms

By signing in to or using My Sales Ambassador, you acknowledge that you have read, understand, and agree to follow these Terms of Use and any related Ambassador policies that apply to your employment, role, device use, information security, confidentiality, and acceptable use.

Access to My Sales Ambassador is provided for authorized business purposes only and may be changed, suspended, or revoked by Ambassador at any time.

2. Authorized Use

You may use My Sales Ambassador only for legitimate Ambassador business activities within the scope of your job responsibilities. You must not use My Sales Ambassador for personal, unlawful, competitive, harassing, discriminatory, fraudulent, or unauthorized purposes.

Information entered into My Sales Ambassador should be accurate, professional, and relevant to Ambassador business. Users should not enter unnecessary sensitive personal information, confidential third-party information that Ambassador is not authorized to hold, or content unrelated to business operations.

3. User Accounts and Security

Each user must access My Sales Ambassador using their own authorized account. Users may not share credentials, permit another person to use their account, or attempt to access information or functions beyond their authorization.

Users are responsible for taking reasonable steps to protect their device and credentials, including use of required authentication controls. Suspected unauthorized access, lost devices, compromised credentials, or security incidents should be reported promptly to Ambassador management or the appropriate technology contact.

4. Location and GPS Information

My Sales Ambassador may access and record GPS or other device-derived location information when a user performs work-related activities in the application, including site visits. Where enabled, this collection may occur automatically rather than requiring the user to manually attach a location.

Location information may include approximate or precise device location, date and time, associated customer, prospect, project, or site-visit record, and related user or device identifiers.

Ambassador may use location information to document customer and project activity, confirm or support site-visit records, improve territory and account coverage, assist with operational planning, investigate discrepancies or suspected misuse, protect company assets and information, and support other legitimate business purposes.

Ambassador does not intend My Sales Ambassador to operate as a general-purpose personal tracking tool. Location collection should be limited to the application’s work-related functionality and the periods in which those functions are used or active. Users should not rely on My Sales Ambassador for emergency location services.

5. Activity Logging and Audit Records

My Sales Ambassador may log user activity, including sign-ins, account access, record creation and changes, tasks, appointments, notes, site visits, timestamps, device or browser information, and other actions performed within the system.

Authorized Ambassador personnel may review these records for administration, support, security, training, data quality, compliance, operational management, investigation of suspected misuse, and other legitimate business purposes.

6. Business Information, Confidentiality, and Ownership

Customer, prospect, builder, project, pricing, sales, operational, and other information contained in or submitted to My Sales Ambassador is Ambassador business information and must be handled in accordance with company confidentiality and data-security requirements.

Business records, data, notes, attachments, and other content created or stored in My Sales Ambassador in the course of work are company records to the extent permitted by applicable law. Users may not copy, export, disclose, or use such information except as authorized for Ambassador business.

7. Privacy and Data Handling

Ambassador will seek to safeguard information collected through My Sales Ambassador using reasonable administrative, technical, and organizational measures. Access to personal and business information should be limited to personnel and service providers who have a legitimate need for that information.

Information collected through My Sales Ambassador may be retained for business, operational, security, legal, compliance, recordkeeping, and dispute-resolution purposes in accordance with Ambassador practices and applicable law.

To the extent My Sales Ambassador uses third-party hosting, authentication, mapping, analytics, or other service providers, information may be processed by those providers on Ambassador’s behalf subject to applicable contractual and security controls.

8. Mobile Device Permissions

Certain My Sales Ambassador functions may require permission to access device features such as location services, camera, photos, notifications, or similar capabilities. Users should enable required permissions when needed for authorized business functions and follow Ambassador instructions regarding company or personal devices used for work.

Disabling required permissions may prevent certain application functions from working correctly and may require an alternative business process.

9. Prohibited Conduct

Users may not attempt to bypass security controls, alter audit or location records improperly, falsify site visits or business activity, access another user’s account, introduce malicious code, scrape or bulk-export information without authorization, interfere with system operation, or use My Sales Ambassador information for purposes unrelated to Ambassador business.

Violations may result in loss of access and may be addressed under applicable company policies, up to and including disciplinary action where appropriate.

10. System Availability and Changes

Ambassador may modify My Sales Ambassador, its features, permissions, integrations, or these Terms of Use as business needs change. The application may occasionally be unavailable due to maintenance, technical issues, security measures, or other reasons.

Continued use after updated terms are presented may constitute acknowledgment of the revised terms, subject to applicable law and company policy.

11. Questions and Concerns

Questions about My Sales Ambassador, these Terms of Use, location collection, or the handling of information should be directed to Ambassador management, Human Resources, or the appropriate technology/contact person designated by Ambassador.

Users who believe information in My Sales Ambassador is inaccurate or that the system is being used inconsistently with these Terms should report the concern promptly.

User Acknowledgment

By selecting “I Agree,” signing below, or continuing into My Sales Ambassador after these Terms are presented, I acknowledge that I have received and reviewed these Terms of Use. I understand that My Sales Ambassador may collect and record work-related application activity and device location as described above, and I agree to use the system in accordance with these Terms and applicable Ambassador policies.